Management - 8 great time management tips
It's a waste of time - we'll immediately go to the advice that will help you manage the day in the most effective way.
You can easily streamline your work by keeping your time in mind and listening to the following tips:
1. Long-term planning
Take time to plan and select tasks you need to complete in a given time. Long-term planning creates a framework for everyday action. Otherwise, how will you check what you need to do and what is unnecessary? If temptation (such as long-term training) suddenly emerges, how will you check if it is holding you back?
You are not asked to be rigid - you can 'flow' along the way, between goal and goal, but if you do not mark goals, you will not have an indication of your progress.
2. Divide your tasks into parts
Many times we reject the task because it is complex, long in its execution and difficult to grasp in our imagination.
"Put the bookcase on the wall ?!" We think wearily. "maybe tomorrow.. But when we simplify the task to stages, it is much simpler. All we have to do is:
1. Bring the bookcase, hammer, screws, diapers, and pencil.
2. Place the bookcase at the desired location.
3. Mark the desired position of the screws in pencil.
How will a mountain become a mouse? very simple. Chapter of large tasks that face you to small and operative tasks, set goals and times for each task and write down which resources you need to complete each task.
3. Daily planning - short term
All-day you focused on unimportant tasks, and why you were committed did not have time left?
Have you ever rejected a certain task - complex or unattractive?
To overcome these declines, start your day with Goal Setting. Every morning, take a few minutes to define your goals and goals. Plan everything you plan to perform and set a tentative first and estimated end for each task. When you write down things, they become tangible and you feel obligated to complete them.
For this purpose, the Google Calendar system is a very useful tool. In the Tasks folder in the left bar, you can map all tasks and rank them in order of importance.
The Google Calendar system also allows you to set deadlines, manage progress on a task, and get updates on other employees' developments in the project.
4. Time for all areas of life
Many people plan only the time they intend to work and allocate the time remaining to other activities, such as leisure or family - usually very little time left.
Effective time management means not only that you will do a lot, but also that you will be comfortable with your life and the way you spend your time. Plan the time you want to devote to your family, your friends, and your hobbies, not just the time for work assignments. It's a lot more pleasant to spend the hours at work when you know you'll spend the evening with your family (you're at home, move away from your laptop and avoid conversations with your boss or customer)
Many studies show that the long hours of work, productivity, efficiency, and concentration are impaired. In other words, dividing time between areas of life not only does not harm work but if it is done correctly, it improves mental state and contributes to higher concentration and creativity.
Put the message on - your supervisor is someone who needs a more correct division of time. Therefore, do not apologize for being responsible for accompanying your child to afternoon or kindergarten classes in the morning.
5. Dead Times?
You'll be surprised to find out how much you achieve just by filling the 'holes' on your day.
Is someone late for the meeting? No problem, you have time to catch up on your favorite professional newspaper.
Waiting in line for a doctor or a garage? Equipped with reading material.
It does not have to be professional reading material but also things that just interest you.
The time spent traveling by car can also be used more efficiently, in favor of listening to various educational tapes or even audiobooks.
At the end of the day, you will feel productive and productive when you know that today you have not only worked but also learned, updated and developed.
6. Make status assessments
Work is a dynamic process. Urgent work today becomes secondary tomorrow - the board froze the project, the context changed and more. New tasks are constantly coming in and "disrupting" your order of priorities. Therefore, check and update your design from time to time.
7. Ensure less, do more
How many times have you tried to be nice and promised to do something at a pace you could not handle? Then you did not manage, you worked under pressure, stayed overtime and did not meet the deadline until at the end you were not only exhausted and nervous but also angry at you.
To avoid these situations, the pace for each activity is longer than the time you think you need. In this way, you will leave yourself spare time in case of unexpected issues (which always arise) and you will be able to do the work in a calm and qualitative manner.
In the end, not only will your work be more pleasant and better, but you will be more satisfied with yourself.
By the way, do not forget to allocate time and also to plan your time!
Do you have free time? Use it for important things like reading professional literature or cultivating social connections.
Say specifically what you do not do.
Are you not measured on this mission?
The task does not match your skills?
Refuse to explain why.
After you say, they may refuse you, but at least they will know what you want, and next time it will be clear and known.
Even if they refuse your request, you can and should refuse again.
8. Time for each task
Plan your schedule to suit your character and work nature.
Are not you a morning person? Avoid social meetings for morning hours.
Having trouble concentrating on a noisy environment? Do not set yourself complex tasks for busy office hours.
If you want to identify the right time for each activity, during the following days, manage an accurate and detailed personal listing of all your activities according to the fields:
1. Registration time
2. Type of activity
3. Sense during activity
4. Workspace mode
5. Productivity
8:00
Breakfast after exercise.
9:00
Check emails and messages.
10:00
staff meeting.
11:00
Writing a planning document for the rest of the day.
Must have a high concentration
Conclusion: Time suitable for writing but need to find a quiet room, lock the office and put a sign - Do not disturb!
12:00
Lunch - preferably any meal to do with another staff member to maintain diversity and give value to everyone.
18:00
Checking emails and checking tasks.
9. Some important emphases
# Write code or handle bugs? Do this at times when alertness is high and the level of disturbance is low.
# Working with Office software? Do not work on several documents at the same time. Working serially while completing one task just then passing through a task will accomplish a much better result. It is best to perform at times when the disturbance level is low.
# Email check? Activate the 'Concentration' rule - do not check email every two minutes. Twice a day to check mail is a reasonable frequency for testing. In order to check and reply to the mail, you do not have to be particularly alert or sharp. The hours after lunch and evening are reasonable hours.
# If you're one of those people who just have to answer some of the letters, you can use the Gmail system:
Out of Office Assistant lets, you run a service that automatically answers anyone who sends you a mail message when you're away from your office or when you want to concentrate on another task. This function can answer important or expected letters (for example, from a particular sender, with specific content, on a particular subject) in the response you prepared in advance.
Using the Sort function allows you to automatically move less important messages to a folder that you define as a folder that you only check once a day
(Less important messages will be defined by sender's identity, or sent only to you). This will give Inbox-in only important messages.
Another option is to use fine color to color different messages sent only to you or messages sent from someone specific from which you expect the letter. This way you can distinguish between the important letters and the less urgent mail.
# phone calls? Again, use the law of concentration. Do not distribute the calls in a way that interferes with the continuity of work. Do them during hours when you do crafts that do not have to be continuous and when most people are at work. Do not call when you are nervous or tired. Tell people to call you when you assign calls. If you have a secretary, tell her to call out and tell people to call when you set up calls (which can also be time to arrange and other activities that require low concentration).
# Updating information on various sites on the Internet - can be done at the end of the day. Do not overdo the testing frequency. You can also install software to let you know about updates.
# Customer and employee training - Explain your instructions clearly and assertively that you will not have to waste time arguing or explaining.
# Lunch - Be extra careful about your meal. If you feel hungry a few hours before, precede your lunch. On the other hand, do not go back to the office. See what effect different foods have on you. For example, eating vegetables and fruits during the working day is usually refreshing.
# New software? Technological change? Request that the change is made at the end of the day. So you can go and not waste time waiting for repair. If there are complications, you do not have to wait a long time but return after repair. Must accompany the installers? Take advantage of your time to read professional material from magazines or magazines you have collected on the subject.
# Arrangement of workspace - table
Unorganized work makes it difficult to think in an orderly and focused manner. An organized table makes it clear to you what is in front of you and makes you concentrate on the task in front of you.
# Small conversations - do not neglect them - are important to familiarize yourself with office politics. However, do not spend more than half an hour a day on small talk, and try not to keep them during the hours you are concentrating.
# Various emergency tasks - Many times the work is delayed because of urgent factors that suddenly appear and require treatment. Give yourself time to be unplanned. Remember that not every problematic situation requires your immediate care or treatment (remember? Only what promotes you towards achieving great goals).
# Stuck? Can not crack a task? Postponed it to another date. Sometimes the brain gets tired of thinking of a certain kind. Sometimes the brain needs time.
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